Communication is imperative to business success. While there are many means of communications used in business, there are only few that can bring staff or employees together to share ideas and plan business strategies – large conference calls being one of the most convenient ways. Unfortunately some people forget, overlook, or even intently avoid joining these meetings which deteriorates its effectivity. Easily avoid communication gap with these 10 easy tips to encourage people to attend your large conference calls:
Working remotely is convenient in so many levels for both employers and employees. However, remote or work-at-home employees may struggle with socializing and keeping up with their colleagues. The difficulty of building rapport and creating a strong working relationship is tremendous if you do not engage with colleagues in a physical setup.
The most known, effective way to communicate with your work colleagues is none other than email. It is effective for initiating discussions and relaying reminders or announcements, but the lack of proper articulation might make it confusing and ambiguous at times. There are also instances when important details may be overlooked, and not always addressed immediately. If you have company- or organization-wide concerns, hosting an event conference call and discussing it over-the-phone is a great way of being proactive – clearing things up before someone wastes time executing a misunderstood instruction.
Communicating with a large group through calls …
The success of large conference calls is also highly dependent on overall audio quality. Having multiple participants in different settings may result to many audio difficulties your large conference call may face. To keep the conference line clean, merely talking clearly and intelligibly won’t get the job done. Take some extra steps to avoid audio tragedies by following these 5 tips to improve your large conference call audio:
1. Call-in from a quiet location – This is a no brainer. Find a location that is both quiet and echo-free. Avoid calling in from windy locations as this can cause noises in the microphone, almost blocking your voice from being understood. Don’t forget to remind your participants beforehand to do the same. Stress how important and crucial it is for them to be in a noiseless location for the call.
2. Avoid making noises – You may think the line is …
Having an outstanding operator is just as important as choosing the right event conference call provider for large teleconferencing needs of your organization. Large conference calls can have hundreds to thousands of attendees anywhere around the globe. This is a lot for a non-experienced host to handle on their own, which is why many organizations come to conferencing services to get the job done smoothly. Here are the must-have characteristics of a good operator for fool-proof large conference calls:
1. Exceptional Communication Skills
Conferencing operator assistance is commonly utilized for high-profile conference calls. Therefore it is vital that operators make a good impression on behalf of the host. They should have effective verbal communication skills. They know how to speak clearly and their actions convey that they are in-control. They exude confidence, can employ basic yet professional wordplay, as well as precise, intelligible speech.
2. Knowledge Retention
Diverse notable companies …
Large-scale conference calls are harder to control than physical meetings. Since you are reading this, you have probably encountered intolerable ones yourself. Learn from your previous mistakes, or other’s, and thrive to improve the next ones you host using these tips and tricks for preventing typical large conference call difficulties:
Participants talking over each other
This is a common “sickness” with large conference call as the high number of participants is harder to control than smaller groups. Lack of speaker coordination usually end up in hodgepodge discussions, forming “sub-meetings” during the call.
Solution: Prevent this uncontrollable situation by automatically muting participants as they join the conference call and then using the live Q&A feature that allows participants to virtually raise their hand via a simple telephone key touch to be unmuted individually via an online live call manager.
Excessive background noise
People say “The more, the merrier” but in …