With the recent COVID-19 threat to the workforce, it’s getting harder and harder to communicate and coordinate with our colleagues and employees. Now that remote working is being encouraged, the solution lies in virtual team meetings such as large conference calls or web conferences. Virtual town hall meetings and more are necessary now more than ever. Both small businesses and big corporations can utilize them to function amidst a pandemic.
And so, it’s imperative that you do things right in these conference meetings. You need to make sure that every meeting is fruitful, not unproductive, and is helping your business operate on the daily. Here are tips for a better virtual meeting!
First of all, you have to be sure that the meeting is actually necessary. Ask yourself some questions that will help you determine the necessity of the meeting. You …
As organizations expand to multiple geographic locations, the pressure and amount of effort needed to coordinate and implement a large event conference call build up as well. If you’d rather turn your focus on strategizing your meeting agenda or prioritizing other important tasks in your workload, allow professional operators to expertly manage your large conference calls for you. Below are some of the prime advantages of using operator-assisted conference calls for large audiences:
Instead of manually collecting information from hundreds of participants, an operator can set up an online registration page – customized with your company logo – for a more efficient and streamlined browser-based registration process, easily accessible from an email invitation, your website, or even a link that you send via a text message.
Ever have participants in hard-to-reach offices or locations where it’s hard to connect to the conference
Large conference calls are a blessing to businesses all over the globe. What used to be an expensive meeting across the country or overseas is now an affordable option for companies with contacts in various locations. Conferencing providers offer recording features that can aid businesses in documenting key information from conference calls. Here are more reasons why recording your large conference call is very important:
Newbies in any profession might feel overwhelmed with the series of new information discussed during a conference call with a high volume of participants. For new employees, recording the whole meeting can serve as a safety net until they learn by heart everything about their role and the company – its services, internal processes, goals, and what they are expected to deliver. Large event calls might be a daunting situation for newcomers (who probably have little to no familiarity with attending or conducting …
Working remotely is convenient on so many levels for both employers and employees. However, remote or work-at-home employees may struggle with socializing and keeping up with their colleagues. The difficulty of building rapport and creating a strong working relationship is tremendous if you do not engage with colleagues in a physical setup. The most known, effective way to communicate with your work colleagues is none other than email. It is effective for initiating discussions and relaying reminders or announcements.
The thing is, the lack of proper articulation in emails might make it confusing and ambiguous at times. There are also instances when important details may be overlooked, and not always addressed immediately. If you have company- or organization-wide concerns, hosting a large event conference call and discussing it over-the-phone is a great way of being proactive. Here’s how you can overcome remote work communication issues with large conference calls:
Large-scale conference calls are harder to control than physical meetings. Since you are reading this, you have probably encountered intolerable ones yourself. Learn from your previous mistakes, or other’s, and thrive to improve the next ones you host using these tips and tricks for preventing typical large conference call difficulties:
This is a common “sickness” with large conference calls as the high number of participants is harder to control than smaller groups. Lack of speaker coordination usually ends up in hodgepodge discussions, forming “sub-meetings” during the call.
Solution: Prevent this uncontrollable situation by automatically muting participants as they join the conference call and then using the live Q&A feature that allows participants to virtually raise their hand via a simple telephone key touch to be unmuted individually via an online live call manager.
People say “The more, the merrier” but in …