Large Conferencing Blog for High Volume Calls
Tips to Make Your Large Conference Calls More Productive
It can be really challenging to host a large conference call. For regular conference calls, the optimal size of attendees is only around 3 to 6 people in total. This number of people in a call is easy to manage, interact with, and you also have flexibility in terms of getting your message across. For large event calls, however, it is very important that they are planned and moderated very well. Dealing with thousands of people can only be successful with proper planning and careful, organized execution.
First is requiring participants to register via an online registration page. Having this element will help you manage participant attendance – from identification to tracking their participation in your large conference call. The registration page can be set up so that it bears your organization’s brand. It can also be easily sent and accessed through email invitation or a webpage link. For …
Cost Effective Large Conference Calls
Users of large event calls are usually large or global organizations with the regular need to bring together a number of employees from different locations. It can be likened to organizing a physical get-together, such as a conference or seminar, but with greater, unpredictable technical factors at play. However, since organizations tend to utilize large conference calls on a regular basis, operator-assisted large conference calls may be too expensive an option in the long run. While opting for the self-managed route for running conference calls may be a challenge, it’s not necessarily a sacrifice of quality when done right. Here are some tips on running cost-effective large conference calls:
Know your tools and how to use them
First, identify your large event call needs, communicate your requirements and expectations of the service, and do not hesitate to lay out all your questions. A good conferencing service would recommend features that …
Large Conference Call Reports – An Invaluable Feature
We’ve talked about how you can determine if your conferencing service can really handle large event conference calls, keeping in mind the most important feature being that the service platform should not get overwhelmed by the high volume of users dialing in. The service should not be slowed down and the quality of the event call should still be as excellent as a regular conference call despite the high number of attendees. Another necessary feature is that they should offer enough capable specialist support for attendee-monitoring requirements and most importantly be able to provide participant detailed reports.
After-event capabilities
Usually, after a webinar or a conference call, the hosts or moderators would get the participant details in a report from the conference call service provider. The report could include the names, phone numbers, emails, mailing addresses, company names, and even affiliations – all of which would be useful for …
Security for Large Audience Calls
When you think large scale event, the first thing that comes to mind is the challenge of handling a huge volume of people coming together. Much like in real life, an important item that you have on your checklist is ensuring the event is secure especially when it’s high profile.
This is why when you choose a large event conferencing service, you should check the kind of security measures they have in place, considering if it’s a strategic, confidential, or information-sensitive call, as there is a heightened need for security as the volume of attendees goes up.
Typical conferencing services use passcodes that can be shared across the organization for long term use. But these permanent, shareable passcodes are not as secure as you think, which is why unique passkeys are a must for high volume calls. On top of that, a secure large conference call service should offer …
Can Your Conference Call Provider Really Handle Large Event Conference Calls?
We’re quite familiar with the features you want or need for typical large event conference calls – ease of access when dialing in, operators on standby in case of technical difficulties, secure passkeys, breakout rooms, presentation capabilities – most conferencing services tout having these features at the ready. So why can’t you just get a regular audio conferencing service to host your large event conference call?
The answer is actually pretty simple but very, very important: a regular conference call provider can only cater to a limited number of users, while a good large event conference call provider has the capability to handle a high volume call without sacrificing the quality and reliability of each of its features or services.
A capable large conference call service should have a conferencing platform that can attend to hundreds or thousands of attendees at the same time as well as be able to …