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5 Things You Must Know Before Hosting a Large Event Conference Call
International conference calling is one of the greatest blessings to businesspeople around the globe. This technology allows organizations to communicate efficiently despite geographic disparities, save funds that could otherwise be spent on more ROI-generating activities, and overall make better use of time. However, large international calls are prone to more technical difficulties than regular conference calls – constant disconnections being one of the most common problem. Winging it may result to an ineffective meeting and a tragic waste of time, which is why it’s important to research if a conferencing provider can really handle large event calls. That being said, here are 5 things you must know before hosting a large event conference call:
Can my conferencing provider support large-scale international conference calls?
You will recognize if a conference call provider is strongly reliable if it can accommodate up to a couple thousands of participants without sacrificing the quality …
Roles of a Large Conference Call Moderator
A moderator has a very important role to play in terms of ensuring a large conference call’s success. Often, this consists of herding up to thousands of participants that can be daunting for beginner moderators. Take note of the following essential roles of a moderator and you will be on track towards large conference call success:
Before
- Find a reliable, cost-effective large conferencing service provider that enables you to meet your communication goals. Learn all the features and functions so you can seamlessly navigate the service and maximize its potential without delays.
- Coordinate with speakers for the meeting agenda and time allotment.
- Collect the participants’ names, affiliations, and other necessary information – either as each participant joins the conference or with a registration system that the conferencing service provides.
- Arrange the schedule (date and time) of your large event call. Send out email invitations, reminders, and detailed instructions on
5 Reasons Why Businesses Should Use Large Event Calls
About 75% of business organizations utilize large conference calls to enhance local or global collaboration for the following reasons:
- Prevents Communication Gaps. Large event calls eliminate geographic disparity and improve communication gaps. Employees are now able to instantly meet with their colleagues or clients up to a scale of hundreds to thousands with their mobile phones using the right large conference call provider.
- Boosts Sales. Regular communication efforts between management and staff from multiple branches help instill the company goals and encourages the whole organization to increase sales activities. Using technology as a management tool also enables companies to constantly inform recent sales activities and gives sales staff the opportunity to act on accounts on the brink of being lost.
- Enhances Corporate Communication. Companies who utilize large-scale conference calls tend to be one of the most tight-knit organizations. Regular communication enables growth and maintains the corporate culture within multiple offices.
How to Encourage People to Attend Large Conference Calls
Communication is imperative to business success. While there are many means of communications used in business, there are only few that can bring staff or employees together to share ideas and plan business strategies – large conference calls being one of the most convenient ways. Unfortunately some people forget, overlook, or even intently avoid joining these meetings which deteriorates its effectivity. Easily avoid communication gap with these 10 easy tips to encourage people to attend your large conference calls:
- Getting a high attendance is possible when you consider everyone’s schedule and set your conference call at the most favorable time for everyone, or even just the majority. Avoid conflicts, especially special holidays.
- Develop a concise agenda and distribute it to the invited people ahead of time. Establish the importance of the large event conference call in a way that resonates with them.
- Only invite the necessary people or departments to
Tips to Make Your Large Conference Calls More Productive
It can be really challenging to host a large conference call. For regular conference calls, the optimal size of attendees is only around 3 to 6 people in total. This number of people in a call is easy to manage, interact with, and you also have flexibility in terms of getting your message across. For large event calls, however, it is very important that they are planned and moderated very well. Dealing with thousands of people can only be successful with proper planning and careful, organized execution.
First is requiring participants to register via an online registration page. Having this element will help you manage participant attendance – from identification to tracking their participation in your large conference call. The registration page can be set up so that it bears your organization’s brand. It can also be easily sent and accessed through email invitation or a webpage link. For …