Large Conferencing Blog for High Volume Calls

Running Board Meetings Using Large Conference Calls

Having everyone attend physical meetings in a boardroom may be a once in a blue moon event, or even something completely unachievable by international companies. Good thing it is legal to hold board meetings via conference calls (Davis-Stirling Act, Civil Code Section 4090). Whether you have board members scattered throughout different state offices or around the globe, or have board members consistently traveling or simply do not have the spare time to drive in for meetings – event conference calling is the ultimate solution. Here are some promising tips on running board meetings using a large conference call service:

Disseminate a written agenda prior the call.

Plan ahead and compile everything in a single document – that includes all agenda items, anticipated actions, as well as the person assigned to lead particular parts of the discussion. This way, everyone knows what to expect and prepare for. Meeting agendas may …

Roles of a Large Conference Call Moderator

A moderator has a very important role to play in terms of ensuring a large conference call’s success. Often, this consists of herding up to thousands of participants that can be daunting for beginner moderators. Take note of the following essential roles of a moderator and you will be on track towards large conference call success:

Before

1. Find a reliable, cost-effective large conferencing service provider that enables you to meet your communication goals. Learn all the features and functions so you can seamlessly navigate the service and maximize its potential without delays.
2. Coordinate with speakers for the meeting agenda and time allotment.
3. Collect the participants’ names, affiliations, and other necessary information – either as each participant joins the conference or with a registration system that the conferencing service provides.
4. Arrange the schedule (date and time) of your large event call. Send out email invitations, reminders, and detailed instructions on

5 Reasons Why Businesses Should Use Large Event Calls

About 75% of business organizations utilize large conference calls to enhance local or global collaboration for the following reasons:

1. Prevents Communication Gaps. Large event calls eliminate geographic disparity and improve communication gaps. Employees are now able to instantly meet with their colleagues or clients up to a scale of hundreds to thousands with their mobile phones using the right large conference call provider.
2. Boosts Sales. Regular communication efforts between management and staff from multiple branches help instill the company goals and encourages the whole organization to increase sales activities. Using technology as a management tool also enables companies to constantly inform recent sales activities and gives sales staff the opportunity to act on accounts on the brink of being lost.  
3. Enhances Corporate Communication. Companies who utilize large-scale conference calls tend to be one of the most tight-knit organizations. Regular communication enables growth and maintains the corporate culture within multiple offices.

How to Encourage People to Attend Large Conference Calls

Communication is imperative to business success. While there are many means of communications used in business, there are only few that can bring staff or employees together to share ideas and plan business strategies – large conference calls being one of the most convenient ways. Unfortunately some people forget, overlook, or even intently avoid joining these meetings which deteriorates its effectivity. Easily avoid communication gap with these 10 easy tips to encourage people to attend your large conference calls:

1. Getting a high attendance is possible when you consider everyone’s schedule and set your conference call at the most favorable time for everyone, or even just the majority. Avoid conflicts, especially special holidays.
2. Develop a concise agenda and distribute it to the invited people ahead of time. Establish the importance of the large event conference call in a way that resonates with them.
3. Only invite the necessary people or departments to