Just how much time do we waste on conference calls? Five minutes? Ten minutes? More? Truth is business people waste an average of 15 minutes per conference call. This involves struggling to get the meeting started, overcoming technological problems, and of course dealing with unnecessary distractions throughout the call which happens more often than not. Those 15 minutes may not seem much but if it happens in every conference call, then it can snowball into a bigger problem. According to a recent report, wasted time in conference calls costs businesses in the US and UK over $34 billion or £26 billion.
Large conference calls are convenient, but if you can’t kick out bad practices and can’t seem to handle a large group of people, then you will not only lose time but also money.
With the continuous technological advancements being done, it is no surprise that conducting meetings have also changed drastically over time. Virtual meetings have gained popularity and are slowly being preferred because of their convenience. Despite this, some people still lean towards traditional face-to-face interactions because there are less barriers and therefore has less potential for miscommunication.
So what should you choose? Virtual meetings or the traditional face-to-face? Let’s break down their advantages and disadvantages to know more!
Virtual meetings, powered by technology, are truly convenient. The various types of virtual meetings can be applied to different situations and can be utilized by many people.
Conducting virtual meetings reduce costs. Team members do not need to travel to the office, as well as clients and business partners. This is especially a good advantage when it comes to small businesses that are only starting out …
Due to convenience and cost-effectivity, conference calls have become a daily part of every business routine. And while attending one does not demand a lot of effort from you as a participant, there are a few guidelines that can essentially help you as a participant during a conference call. Although managing a conference call does entail more responsibility on your end with a lot of planning, preparing, and organization under your care.
But really, how can you possibly manage people that you don’t even see?
You have to consider non-verbal cues, external noises, and technical issues.
You wouldn’t appreciate going in a call where the background noise mostly drowns out the conversation, right? The same goes for your participants. Before anything else, be sure that you are …
When your company has an extensive, global presence, chances are you will work with employees situated in different geographical locations. At some point, you will have to work with a number of colleagues via the web or video conferences to accomplish a project or two. However, the efficiency of having virtual team members is also accompanied by the struggle of onboarding and maintaining the momentum of these employees. This is why it’s crucial to make sure that your company has an organized system when it comes to onboarding and training remote employees. A well-thought-of onboarding process will ensure that these new employees are instantly introduced to the team to make them feel comfortable and involved while they’re starting on their new professional journey with you. Expect to organize and be on a couple of virtual meetings to cater to these employees and be mindful of mistakes commonly committed during virtual …
Building rapport among employees situated in different parts of the globe in different time zones may be the most challenging aspect of conducting virtual meetings.
A strong team foundation is usually cultivated in an office environment where every employee gets to personally interact with everybody else. Being in the same environment allows for constant communication and therefore more trust is built.
However, more and more employees are working remotely now which can hinder the foundation of a strong bond between employees. This is why it’s important to try and reduce this gap by incorporating quick icebreakers to allow remote employees to get to know their teammates better and to help ease the air of awkwardness between employees working together for the first time.
A meeting was scheduled for a reason, therefore it won’t make sense if your …