28 August 2019

Common Mistakes You’re Making in Your Virtual Meetings or Conference Calls

28 August 2019,
 0

guy wearing headphones using the laptop

Most, if not all, of us, have participated and attended virtual meetings. While its advantages far outweigh the disadvantages, there are certain mistakes that depreciate its efficiency which could be easily avoided. 

Preparedness does not refer to the absence of corporate blunders; rather, it is anticipating the worst-case scenarios and having a plan to counter it, making sure the meeting agenda is still met.  Nothing is worse than conducting and attending a virtual meeting unprepared. It gives an impression of disrespect towards other meeting participants and a lack of professionalism.

And while insufficient preparation is the root of all common mistakes, we narrowed down some specific mistakes that you should try to avoid at all costs. 

Familiarize yourself with these virtual meeting mistakes for better conference call meetings:

Disregarding time zones

While virtual meetings are definitely beneficial for companies with offices worldwide, we sometimes fail to remember one downside


15 August 2019

How Important Are Operators in Large Conference Calls?

15 August 2019,
 0

Conducting large conference calls has been the go-to solution for employees or organizations situated in different geographical locations. This has been the most efficient and cost-effective means of communication under such circumstances.

Coordinating and managing a hundred or more participants for a conference call will need well-trained and experienced individuals to effectively carry out that responsibility. 

Imagine doing everything by yourself. It would require a tremendous effort for you alone to prepare the agenda, the script, and the whole content all the while managing a number of participants on the line. In fact, a study in 2014 reported that more than 60 percent of conference call participants admitted to doing something else while on the call. Organizing a conference call is already hard enough – maintaining participant engagement makes it even harder when you have other things to worry about such as logistical and technical issues and the need to


14 August 2019

4 Things You Should Be Doing After Your Conference Calls

14 August 2019,
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There are a lot of conference call facilitation guidelines that you should keep in mind before and during your meeting but your responsibility as a host does not stop there – what happens after the call is as crucial as its beginning and middle. How you end a conference call and what you do afterward will impact the overall action plan and responsibilities of its attendees. Simply put, it doesn’t just end when you hang up the phone. You have to see to it that the deliverables discussed during the call will be worked on and accomplished within the discussed deadline.

Before you wrap up the call, check if every topic or issue on the agenda has been addressed. You can go over the key points and objectives really quick as a recap to make sure that everyone leaves with a clear understanding of their tasks.  Ask your attendees if


1 August 2019

Understanding the Risks That Comes with Conducting Virtual Meetings

1 August 2019,
 0

With the relentless threats to digital security nowadays, organizations and individuals’ first priority when it comes to communication within the business should be making sure that all the shared data and information is safe and secure. While the benefits of collaboration technologies such as virtual meetings are acknowledged, there are a number of risks and security implications that are neither totally understood nor properly dealt with. Strangely, many organizations pay very little attention to the security of virtual meetings – a lot of companies still have outdated security software or lack the necessary security policies. On a more granular level, it is typically an afterthought for most participants, even to some hosts, if they think of it at all. 

All types of meetings, whether conducted physically or virtually, often include the discussion of sensitive and confidential information which, when compromised, can result in failed projects or even loss of revenue.


26 July 2019

Challenges Commonly Encountered in Large Conference Calls

26 July 2019,
 0

When you work with various people from all over the globe, scheduling a meeting can be one of the most difficult tasks to accomplish. The emergence of companies providing conferencing services has fortunately made it easier for large-scale businesses with multiple locations to conduct meetings more conveniently. 

While the goal of large conference calls is to effectively connect employees from different geographic locations, it doesn’t mean that administering one and making sure it’s done successfully is an easy feat. A lot goes into organizing the call from setting it up to actually conducting it and even ending one. 

Failure to address common challenges can mean the difference between an efficient and professional meeting from a barely understood conference call that does not accomplish its goals.

Common Challenges Encountered in Large Conference Calls and Solutions:

Technical issues

Setting up a large conference call is a lot of work. From scheduling invites


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