Just like regular meetings, conference calls have the tendency to be time-consuming and headache-inducing. We want conference calls to be fast, efficient, and meaningful, and one way to do that is by creating an agenda and sticking to it. Can you believe that reports show only 37% of meetings in the U.S. use agendas? That means 63% are not conducting meetings to their maximum productivity. Now, this can be a huge mistake as it can lead to wasted time, managers and employees not finishing tasks or being disrupted from their work, and of course, it can cost you money.
Don’t try to be one of these people.
Just how much time do we waste on conference calls? Five minutes? Ten minutes? More? Truth is business people waste an average of 15 minutes per conference call. This involves struggling to get the meeting started, overcoming technological problems, and of course dealing with unnecessary distractions throughout the call which happens more often than not. Those 15 minutes may not seem much but if it happens in every conference call, then it can snowball into a bigger problem. According to a recent report, wasted time in conference calls costs businesses in the US and UK over $34 billion or £26 billion.
Large conference calls are convenient, but if you can’t kick out bad practices and can’t seem to handle a large group of people, then you will not only lose time but also money.
With the continuous technological advancements being done, it is no surprise that conducting meetings have also changed drastically over time. Virtual meetings have gained popularity and are slowly being preferred because of their convenience. Despite this, some people still lean towards traditional face-to-face interactions because there are less barriers and therefore has less potential for miscommunication.
So what should you choose? Virtual meetings or the traditional face-to-face? Let’s break down their advantages and disadvantages to know more!
Virtual meetings, powered by technology, are truly convenient. The various types of virtual meetings can be applied to different situations and can be utilized by many people.
Conducting virtual meetings reduce costs. Team members do not need to travel to the office, as well as clients and business partners. This is especially a good advantage when it comes to small businesses that are only starting out …
Due to convenience and cost-effectivity, conference calls have become a daily part of every business routine. And while attending one does not demand a lot of effort from you as a participant, there are a few guidelines that can essentially help you as a participant during a conference call. Although managing a conference call does entail more responsibility on your end with a lot of planning, preparing, and organization under your care.
But really, how can you possibly manage people that you don’t even see?
You have to consider non-verbal cues, external noises, and technical issues.
You wouldn’t appreciate going in a call where the background noise mostly drowns out the conversation, right? The same goes for your participants. Before anything else, be sure that you are …
When your company has an extensive, global presence, chances are you will work with employees situated in different geographical locations. At some point, you will have to work with a number of colleagues via the web or video conferences to accomplish a project or two. However, the efficiency of having virtual team members is also accompanied by the struggle of onboarding and maintaining the momentum of these employees. This is why it’s crucial to make sure that your company has an organized system when it comes to onboarding and training remote employees. A well-thought-of onboarding process will ensure that these new employees are instantly introduced to the team to make them feel comfortable and involved while they’re starting on their new professional journey with you. Expect to organize and be on a couple of virtual meetings to cater to these employees and be mindful of mistakes commonly committed during virtual …