Although essential in a remote or hybrid work setup, large remote meetings can be tricky, even more so when you’re dealing with multiple people with different personalities. As a result, you might not have the best and most efficient call. If you don’t know how to facilitate an event conference call properly, then you won’t be able to create an impact. You need to be aware of these kinds of personalities and be prepared to handle any possibility that may occur.
With every kind of personality mingling on the call, your meeting can easily dissolve into madness when not done properly. Here’s how you can manage your call:
Before anything else, ask yourself: Is this call necessary? Can this be done via a simple email? Do I really need all of these people to attend? Is this an urgent meeting that needs to be discussed on a call? Put these questions into mind. If the meeting is not necessary or urgent, then maybe you do not need to hold one at all. You’ll be able to save time and energy, not just for you but for everybody else as well.
The agenda will always be an essential part of meetings. This is especially true when dealing with different personalities in a conference call. Go ahead and create an effective agenda that will be your guide throughout the meeting. Assign presenters if necessary, or jot down materials or documents to be used. A clear agenda will also lead to clear meeting minutes of the call.
A time limit will help you move along the agenda. Allot time for every item and anticipate extra discussion. Account for those who overshare or those with experienced personalities. This time limit will help everyone have a clear goal.
Knowing the personalities of your participants–whether it be your employees, colleagues, investors, or more–helps. The more you familiarize yourself with the kind of people they are, the more you’ll be able to anticipate their behavior in a meeting. Prompt answers from wallflowers or steer oversharers and experienced participants back to the topic. Little things like these will help you handle your call.
You can also rely on a large event conference call service to better manage your meetings. Some providers offer conferencing features that will help you conduct your conference calls, such as sub-conferences or a broadcast mode that puts all participants on mute. Some also have operator assistance that will provide you with much-needed help. This will ultimately help you handle your participants and keep your conference calls effective.