Host Town Hall, Online Shareholder Meetings or Church Services
Each of the many ways to communicate with a large audience has advantages and disadvantages. There are lots of moving parts and all eyes are on the organizer, so the process can be unnerving. When it comes to setting up a large call for your town halls, shareholder meetings or church services, we are here to help you navigate through the tradeoffs.
How can our system help your organization with these meetings?
✔ We can accommodate up to 5000+ participants
✔ Reliable connection with robust features to guarantee everyone gets connected
✔ We have professional operators that can assist you for a smooth conference call
✔ We can provide transcriptions and executive summaries of your meeting
With our reliable conferencing solution, your company-wide meetings can be quickly set up, organized and conducted with ease.
8 Things to Look For When Choosing A Large Conference Call Provider
Quality and CostFor conferencing, good old fashioned phone lines are still the most reliable. But phone connections across territories can be expensive, so you may want to use computer connections for some or all of your communication. |
InteractivityYou might need to communicate one-way (“broadcast”), or perhaps participants need to be able to ask questions or make comments. |
Number of participantsThe organizer often doesn’t know, in advance, how many participants will actually show for the event. This can make decisions complicated when also weighing cost, quality, and interactivity considerations. |
Audio, Video, PresentationAudio communication is usually a must. Sometimes visuals help, but do you want to use webcams in addition to a |
FrequencyIs it going to be recurring, or is it one-time only? A big setup cost may be justified if the conference event will be repeated -- like every month, or quarter. But simpler setups may be better for a for a one-time event. |
Operator AssistanceSome conference event hosts are confident enough to do it all themselves and save money; others want an operator to be there for the unexpected. |
International ParticipantsWill you dial out to international conferencing participants, or will they dial in? There are cost and convenience differences. |
FeaturesRobust capabilities and a wide range of features make a big difference. Security, recording, future playback, closed captioning, and more. |
Tips on Running Your First Event Conference Call
The ability to interactively communicate with an audience of thousand makes the new lower-cost conferencing options a powerful medium. How might this work for you? Invite your employees, association members, or constituents to a conference call to hear a speaker. A speaker might be someone from your organization or a "friend of the firm," with a knowledge that others might like to hear. Here are things you can do in a large group call and how it can help:
- Start small - Shoot for 10-20 participants on your first event call. Send 100 emails/letters and follow up with phone calls. We can do this for you.
- Invite a guest speaker. Anyone. Someone with a known name in your field, an employee of your own organization, or a friend of the firm. People like learning and being included.
- Determine need for operator assistance - You probably won't need assistance unless your call is over 20 participants, and often you'll be fine up to 50. You may want help only on your first event call.
- Prepare materials - Write scripts for the introduction, the transition to Q&A, and if appropriate have plenty of polling questions.
- Activate “Broadcast Mode” - When the call becomes large, all participants should be muted except the speaker, to control background noise.
- Hold a Question and Answer session - There are several ways to do this. You need the capability to mute and unmute callers, enable them to "raise their hands" for questions, and notify participants who can ask questions next. We can help you with all the options.
You can easily make these things happen when you turn to LargeConferenceCall.com, where we make it possible to do things with others at a distance. Let us know how we can help.
Reliability
Organizing a company-wide meeting, political event, earnings call, or virtual meeting for an association is a big project and the event has to go perfectly. Civicom is recognized by our clients for reliability. The platform is 100% redundant across two automatically failed-over and geographically dispersed locations. We have an excess of 99.95% uptime. We work to earn your business on every call.
Security
Affordable and secure conferencing service for large audiences with or without operator assistance demand the protection of a secure conference call platform. With highly sensitive conference calls, you need more than the typical unrestricted passcode that is shared permanently for every conference call. With Civicom's Secure Conferencing service for large audiences you can feel confident that only the people you want on your calls are actually the ones attending.
Service
When you call us, you immediately reach a person, not a voice tree. You'll be speaking with a professional customer care associate who can address your question or request right away. We offer consultative solutions, based on your specific needs. With Civicom, you receive personal attention; we treat every customer like they are our only customer. We set the gold standard. We work to earn your business on every call.
Features
We offer the widest set of features for large-scale conference calls, including features exclusive to Civicom, such as unique passkeys for secure access, "Audibles” like cheers, applause, laughter, and hands free conference entry that lets you just "say" your passcode. Our self-directed call management tools include preconference, post conference, breakout groups, one-click calling and automatic muting in broadcast mode. Learn more about our large conferencing here.
Eight Reasons You Might Want To Do a Large Conference Call
- 1STRENGTHEN AFFINITY
This can be so important to your clients/members/employees, and a large conference call event is probably the most efficient way to do it. Everyone likes to be invited and included -- especially when it doesn't require travel time.
- 2INFORM
Tell people what's new in the industry, the environment, or your organization. Tell them about new services or products you have available and how they might be useful.
- 3BE A THOUGHT LEADER
Be an important source of new thinking -- either to retain customers/clients or acquire new ones.
- 4TEACH/TRAIN
Providing a public service might earn you the right to tell your story. Or it may just make things function more smoothly.
- 5LEARN
Since conference calls are interactive, you can learn from your customers. How great is that? Hear from your customers without even leaving the office!
- 6SELL
If you've provided value, you have permission to sell a little and perhaps even ask for the order. You can poll participants to learn if they would like you to follow up.
- 7CONDUCT RESEARCH
A focus group needn't require that people travel to a facility. Researchers can listen in privately one-on-one or with a group. You can record and have calls transcribed for preparing reports.
- 8MONETIZE YOUR CONTENT
Did you know you can charge for participation? A registration-based webinar is made to do just that. You can enhance and position your firm's image by welcoming participants with a friendly, customized greeting of your choice.
