Having an outstanding operator is just as important as choosing the right large event conferencing provider for your organization’s teleconferencing needs. Large conference calls can have hundreds to thousands of attendees anywhere around the globe. This is a lot for a non-experienced host to handle on their own, which is why many organizations come to conferencing services to get the job done smoothly. Here are the must-have characteristics of a good operator for fool-proof large conference calls:
1. Exceptional Communication Skills
Conferencing operator assistance is commonly utilized for high-profile conference calls. Therefore it is vital that operators make a good impression on behalf of the host. They should have effective verbal communication skills. They know how to speak clearly and their actions convey that they are in-control. They exude confidence, can employ basic yet professional wordplay, as well as precise, intelligible speech.
2. Knowledge Retention
Diverse notable companies utilize operator …
Large-scale conference calls are harder to control than physical meetings. Since you are reading this, you have probably encountered intolerable ones yourself. Learn from your previous mistakes, or other’s, and thrive to improve the next ones you host using these tips and tricks for preventing typical large conference call difficulties:
Participants talking over each other
This is a common “sickness” with large conference call as the high number of participants is harder to control than smaller groups. Lack of speaker coordination usually end up in hodgepodge discussions, forming “sub-meetings” during the call.
Solution: Prevent this uncontrollable situation by automatically muting participants as they join the conference call and then using the live Q&A feature that allows participants to virtually raise their hand via a simple telephone key touch to be unmuted individually via an online live call manager.
Excessive background noise
People say “The more, the merrier” but in …
Large conference calls are a blessing to businesses all over the globe. What used to be an expensive meeting across the country or overseas is now an affordable option for companies with contacts in various locations. Conferencing providers offer recording features that can aid businesses in documenting key information from conference calls. Here are more reasons why recording your large conference call is very important:
Newbies in any profession might feel overwhelmed with the series of new information discussed during a conference call with a high volume of participants. For new employees, recording the whole meeting can serve as a safety net until they learn by heart everything about their role and the company – its services, internal processes, goals, and what they are expected to deliver. Large conference calls might be a daunting situation for newcomers, since on company conference calls they might find themselves being fed …
It can be really challenging to host a large conference call. For regular conference calls, the optimal size of attendees is only around 3 to 6 people in total. This number of people in a call is easy to manage, interact with, and you also have flexibility in terms of getting your message across. For large event calls, however, it is very important that they are planned and moderated very well. Dealing with thousands of people can only be successful with proper planning and careful, organized execution.
First is requiring participants to register via an online registration page. Having this element will help you manage participant attendance – from identification to tracking their participation in your large conference call. The registration page can be set up so that it bears your organization’s brand. It can also be easily sent and accessed through email invitation or a webpage link. For …
Users of large event calls are usually large or global organizations with the regular need to bring together a number of employees from different locations. It can be likened to organizing a physical get-together, such as a conference or seminar, but with greater, unpredictable technical factors at play. However, since organizations tend to utilize large conference calls on a regular basis, operator-assisted large conference calls may be too expensive an option in the long run. While opting for the self-managed route for running conference calls may be a challenge, it’s not necessarily a sacrifice of quality when done right. Here are some tips on running cost-effective large conference calls:
Know your tools and how to use them
First, identify your large event call needs, communicate your requirements and expectations of the service, and do not hesitate to lay out all your questions. A good conferencing service would recommend features that …